Participation
in Stampmania 2009 is open to all exhibitors, whether
they are members of any philatelic organizations or not. |
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An exhibitor can submit more than one entry but not more than one
in any sub-group subject to maximum 3 entries in total. Where an
exhibitor submits multiple entries, the preference order for acceptance
should be indicated. In case of Youth Class also same rule applies. |
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The exhibitor must be the bonafide owner of the exhibit. Signing
of the entry form is deemed to be an implied declaration of the
exhibitor to this effect. |
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Exhibits
shall not be entered in joint names. |
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Each entry must be made in the correct class. If considered necessary,
the Committee or Jury may transfer an entry to another class. |
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The
‘One frame’ exhibit must have an introduction page which
lays out the intention and scope of the exhibit. This page may also
contain exhibition material. |
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All exhibits must be mounted on white sheets (16 Standard size album
pages of 22 cm. x 29 cm. or 12 Album Pages of 29 cm x 29 cm.) and
enclosed in firm transparent protective covers. An exhibit mounted
on black or dark coloured pages will not be accepted. |
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Sheets for each exhibit must carry the name and address of the exhibitor
on the back of each sheet and numbered consecutively in the order
they should be mounted. |
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No
exhibits will be accepted unless the prescribed entry fees have
been paid with the entry form. |
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The Exhibition Organizing Committee will endeavour to accept all,
but depending on space and frame availability, reserves the right
to limit the number of entries, which are accepted for this Exhibition. |
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The
Committee also reserves the right to reject any entry without assigning
any reason for such decision |
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Where
an exhibit is rejected at the discretion of the allotment committee,
the fees will be refunded. |
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The
exhibitor shall provide a description for the catalogue and display
comprising not less than 20 and not more than 50 words about the
exhibit. |
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The
Committee reserves the right to alter any description for the catalogue.
Non-competitive entries will only be by invitation of the Committee. |
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Youth
entries in will be judged in three age groups: up to 15 years, 16-18
years and 19-21 years of age. The age of youth exhibitors is that
attained at 1st October 2009. |
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The
decision of the organizing committee on all questions that may arise
concerning the exhibition shall be final and binding to all exhibitors. |
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By signing of the application form, the exhibitor is bound by the
Special Regulations for the Stampmania 2009 National One Frame Philatelic
Exhibition. |
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| The Committee will take reasonable care of the exhibits with which it has been entrusted. However, it declines all responsibility in case of loss, theft or damage during conveyance to/from the Exhibition or at the Exhibition. Exhibitors are advised to arrange adequate insurance themselves. |
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Group
1: Non-Competitive/Invitee Class Invited Exhibits |
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Group
2: Competitive Class
2.1
Traditional Philately |
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Group
3: Youth Class
3.1
Up to 15 years |
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Philatelists
interested in participation to the exhibition should apply to the
organsing committee of the exhibition in the prescribed entry form
in duplicate.
Application
form may be downloaded from Exhibition’s official website
www.stampmania2009.com |
Entry
Form submissions are now closed. |
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Each
exhibitor will be required to pay the fees for each frame as follows: (a) Group 2 Competitive Class: Rs. 300/- per frame. (b) Group 3 Youth Class: Rs. 100/- per frame. |
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Entry
fees must accompany with the entry form. Entry fees may be remitted
by Cash/AT PAR Cheques or Bank Draft in favour of “BARODA
PHILATELIC SOCIETY”. Out Station Cheques are not accepted.
Applicant can deposit the amount of Entry fees in any branch of
BANK OF BARODA, A/c No. 01900100006809 (Branch Name: Khanderao Market,
Vadodara {IFSC Code: BARB0KHANDE}, {MICR Code: 390012007}) in name
of “BARODA PHILATELIC SOCIETY”. Details of the cheque/cash
deposited in the bank may be mentioned in entry form and Pay In
Slip must be attached with the entry form. |
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The
members of the Jury will be eminent philatelists and shall be approved
by the Organizing Committee. The decisions of the Jury are final
and cannot be contested. Jury members cannot compete in the competitive
classes. |
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The
judging will be carried out in accordance with the appropriate Rules
and Regulations for the Evaluation of One Frame Competitive Exhibits
and the Special Regulations for Stampmania 2009. A judges' critique
of exhibits will be held and competitive exhibits will be reviewed
for interested participants including, when possible and time permitting,
a brief 'in front of the frames' discussion. A mark sheet and critique
will be sent to each participant after the exhibition. |
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Total
Hall Area: Approx. 11000 Sq Ft. (Ground Floor & First
Floor), 2800 Sq. Ft. (Second Floor / Auditorium) |
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No.
of Frames: Approx. 400 frames for the participating philatelists
and approx. 50 frames for Non Competitive Class. |
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Dealers’
Booths: Approx. 40 dealers’ booths will be housed
in the Exhibition hall. |
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After
closing date of the receipt of entry form, the exhibitor will receive
notification of frame allotment on or before 01.10.2009
and an envelope for each frame of exhibit sheets. |
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The
Exhibits should reach to the Committee not earlier than 01.12.2009,
but not later than 08.12.2009. Exhibits submitted after this date
will not be accepted and no refund of entry fee will be granted.
Exhibits will not be accepted by Hand Delivery at Venue. |
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Each
sheet should be placed in a lightweight transparent envelope (sheet
protector). Sheets received without protectors will not be accepted.
Certificates of expertisation (where applicable) shall be sent inside
the frame envelope. |
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Photocopy
of the Exhibit and a one page synopsis of the exhibit must accompany
the exhibit. |
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Upon
receiving the exhibit, the Organizing Committee will issue a receipt,
which must be produced after the Exhibition, to obtain the exhibit.
All exhibits will be mounted and removed from the frames in accordance
with instructions given by the Bin Room In-Charge. Personal mounting
and removal can only be done with the permission of the Bin Room
In-Charge and according to his directions. No exhibit will be released
after the exhibition until checked by the Organizing Committee. |
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The
Committee will place for disposal by the Jury 5 awards in appropriate
form: |
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Diamond |
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Ruby |
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Emerald |
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Sapphire |
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Topaz |
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Admission
to the Exhibition Hall will be free. |
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Booths
for the Stamp Dealers will be made available at the venue in the
Exhibition Halls. |
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Besides
the philatelic display, the organizing committee will organize Seminars,
Philatelic Quiz, Letter Writing Competition, Debate Competition,
and Philatelic Workshop for etc. |
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Special
Covers with Special Cancellations will be issued on each day on
different topics. Specially designed booklets and other philatelic
material will also be issued during the exhibition. All philatelic
material issued during the exhibition will be on sale during the
exhibition days and mail orders for the same may also be sent to
Exhibition Secretariat. |
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A
colourful Souvenir will be brought out to mark the event. It will
contain articles on various facets of Philately, from experts and
research Scholars in the field. It will be an ideal medium for advertisement.
Advertisement will be accepted from Philatelists, Friends, Dealer,
Participants and other business houses. The advertisement tariff
with form is made available separately. |
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Canteen
facility will be made available at the Venue for Visitors, Participants
and Dealers at subsidized rates. |
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